A National Cancer Institute Comprehensive Cancer Center

 
 

Shared Resources

 

 

Automated Sample Submission

The Molecular Biology and Proteomics Core has switched to a new sample database management system.

The MB Core is using CCOP’s management system. The advantages of the new system include us being able to get results out faster by posting them to a central source. This gives you direct access to new data as soon as it is posted. You will also have direct access to old data, sample histories, billing information, and much more. As with our old data base system samples numbers will be assigned to your samples however now you will be able to link the assigned sample numbers with any sample names you may wish to use. 

You need to have an account on the CCOP’s system to order sequencing or to reserve time on one of the Shared Instruments. To get an account set up contact the MB Core directly mbcore@dartmouth.edu or contact your Department financial administrator. If you do not know how to use the new system please follow the instructions below. You can also come by or call the MB Core and we will be happy to train you.

Logging on to the Database:

The Database site address is:

https://freedom7.dartmouth.edu/login

Enter your user ID.

That will be the first initial of your first name followed by your last name, with no space in between. All lower case. (Chris Lytle would be clytle)

Enter in your password.

All accounts have been set up with a password. Please change your password to something that you only know. It is not recommended that you share an account or password with others. To change your password stop by the MB Core for help.

Click on the  "Log in" button.

This opens your "Metaclinic Applications" page. Under Applications you will see several choices of different database applications, CCOPS Demo, Cancer Center Core Operations, and logout.

Click on the "Cancer Center Core Operations" link.
At the top of this page you will see several service pages to choose from, NCCC User, My Profile, and logout 

Click on "NCCC User" box.
This opens a page with several of the different Core Facilities listed, Bioinformatics Shared Resources, Immune Monitoring Laboratory, Molecular Biology Core, Test Core, Service Catalogue, and Find my Order. Many of the Dartmouth associated Core Facilities will be using this database in the future.

Click on the "Molecular Biology Core" link to access our services.
At the top of this sub-page are several choices, Request/Orders, Core Rates, Core Administrators, and Data Downloads.

Core Rates

We at the MB Core work very hard at keeping our rates down as low as we can. Rates can and do change periodically. All Core rates are reviewed on at least an annual base. Special Services and rates not listed may be available but must be approved by the MB Core management. To view any of our current rates log on to the database and navigate back to Molecular Biology Core link as described above.

From the Molecular Biology Core sub-page Click on view Core Rates.
At the top of this sub-page are several choices, Request/Orders, Core Rates, Core Administrators, and Data Downloads.

Click on "Core Rates" and a table with our current rates will open up on this sub-page.

Sequencing Sample Submission:

From the Molecular Biology Core sub-page Click on the Request/Orders box. This will bring up another sub-page with selections for Service Requests, "Shared Instruments", "View My Orders", and "View Outside Orders"

Click on the "Service Request" box, on the left of this sub-page you will see the list of sequencing options.

Select the sequencing option you would like to use by clicking on it. Type in the number of samples you are submitting.

Click on the preview button. This brings up your Request for sequencing page which list some profile information, financial information, PI, Account number, and sample numbers assigned to your samples. All samples will be processed in the MB Core using this number

The new system sample numbers are all numerical:
Example:  
1004913
1004914
1004915

These sample numbers will continue to be consecutive and do not reset.

Please use the sample number assigned by the database system on your tubes. You can simplify the number by just using the last four digits. So the sample number 1004913 can be 4913 on your sample tube.

The new system also lets you link sample names you wish to use to the Core sample numbers. You do this by overwriting the four digits in the white boxes under the "Customer Sample" heading with the names you would like to use. Your sample names are now directly linked to our sample numbers.

Once you have finished entering any additional information, review your request to make sure the information is correct

Click on the Confirm button at the bottom of the Request for Sequencing page.
You have now submitted your order. If you change your mind or realize something was not correct please contact us. The "Cancel" button at the bottom of the page is not active and will not work.

Accessing Sequencing Data:

When your sequencing data is ready you will be notified by e-mail. Log on to the database and navigate back to Molecular Biology Core link as described above.

Click on the "Molecular Biology Core" link. At the top of this sub-page are several choices, Request/Orders, Core Rates, Core Administrators, and Data Downloads.

Choose "Data downloads". This will bring up a sub-page with the choices of "Orders", "Samples", "Outside orders", and "Outside samples". If you are affiliated with Dartmouth you will be choosing "Orders" or "Samples". Non-Dartmouth affiliates will choose "Outside orders" or "Outside samples"

Clicking on "Samples" (or "Outside Samples") will bring up any recently completed sequencing data processed by the Core.

Click on the "download" button to download the samples listed to your computer

Accessing Order Data:

If you would need a list of or specific information from a past order(s) you get this information from the "Data Downloads" sub-page too.

Click on the "Orders" (or "Outside orders") box, this will list all of your past orders

Click on the "download" button to download the list of orders to your computer. Alternatively if you need more specific information about a pass order you can click on the "Order Number" of any of the listed orders for the specific details of that order.